Rate confirmation checklist for carriers

The rate confirmation is your contract for the load. Check it before you sign, every time.

Parties

• Broker legal name, MC/USDOT and address match FMCSA.
• Your company's legal name and MC are correct.

Load

• Load/reference number, commodity, weight, equipment type.
• Pickup and delivery addresses, dates, appointment times and reference numbers.

Money

• Line-haul rate and fuel (all-in or separate).
• Detention: free time and hourly rate. TONU amount. Layover, lumper, extra stops, driver assist.
• Payment terms, quick-pay fee and what documents are required.

Terms to watch

• Fines or deductions (late delivery, tracking) and how they're applied.
• A no re-brokering clause (it protects you too).
• Signature and date from both sides; keep a copy.

Last reviewed 2026-10-25. General information, not legal advice. More guides · Check a broker